Request for proposal vehicle fleet management services the office of court construction and management, a division of the administrative office of the courts, is seeking proposals from qualified companies to provide fleet vehicle services. Guidelines for implementing a fleet management program. In 2014, the municipalities undertook a shared services. Design and implementation of a fleet management system using novel gpsglonass tracker and webbased software. In january 2014, a global fleet management gfm was introduced to ensure that the. The best way to ensure your fleet management programs success is to communicate with your entire staff about the fleet management program before it is implemented. These services will include vehicle leasing, fleet vehicle management, fuel credit card and. The city of costa mesa is requesting proposals from qualified proposers with extensive experience in providing a comprehensive fleet and fueling management program. This could include semitrucks, aircraft, field service trucks. This will be a name brand or equal solicitation for the va san diego healthcare system vasdhs for the trimble geomanager fleet management express software that at a minimum meets the following salient characteristics with a brand name or equal product trimble geomanager fleet management express hardware tvg370, cdma, verizon ncs 9036042. Fleet management information system fmis the requirement for a fleet management information system fmis is included in section 10234. City of fargo rights the city reserves the right to cancel this rfp in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date.
This could include semitrucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine. A scope of services is included in the proposal packet. Fleet maintenance rfp bonney lake police department 2009, 2009. The following table provides a breakdown by vehicle type. By comparison, that number has decreased by about 4 percent in 2014, while the number of buyers who use multiple methods decreased from about 7 percent to less than 1 percent. City of seattle rfp process for vehicle impound management. Gps trackit, an awardwinning fleet management software comes with video telematics, fleet management, accident management, temperature, and asset monitoring features to simplify the tasks you do every day. Select fleet management software accurately unlike others, this rfp template is not limited to collecting just basic information about vendor background, feature availability, and pricing. General rfp information objective of this rfp the purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can. The global fleet management function has been providing support to field operations since january 2014. Replacement and procurement fleet management software. Proposals must be received by the purchasing office at the location specified no later than 2 p. Office of vehicle fleet management texas comptroller of.
Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. Like so many other effective fleet ideas, vpema was stolen from another industry billing software and applied to the fleet management ecosystem. Fleet management program implementation guidelines. This fleet management software is suitable for fleet businesses of all sizes. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can. The successful proponent shall have previously provided fleet management software and services in a similar size and type of organization. The rfp will address such factors as fleet acquisition, financing, leasing options, interest rates, and maintenance of city vehicles.
The number of fleet management units deployed in commercial fleets in europe will grow from 1. If you cannot open the bid with your reader you will need to download the complete bid and associated files by doing the following. Modern fleet management software eliminate roadblocks from anywhere. An optimised solution was envisioned and agreed upon. Requests for proposals consolidated fleet management study. Weve compiled a list of the 10 best fleet management software choices for different size fleets. In 2014, a few agencies within the scott county association for leadership and efficiency scale a group of public agencies seeking to collaborate with one another were looking to purchase a fleet system. Nov 28, 2018 the best fleet management software shows pinpointaccurate locations of the vehicles in your fleet, notifies you of maintenance and fuel updates, and provides analytics that help improve your processes and save money. Enter your email address below to download the 8 essential questions to include in a fleet management system request for proposal. The proposer must have the ability to provide required preventive maintenance and repair service listed in item e below for the fleet listed on exhibit d. If you dont include all the details of that situation, vendors wont know if they can give you what you need. Estimating the life cycle of any asset is an important. The best fleet management software shows pinpointaccurate locations of the vehicles in your fleet, notifies you of maintenance and fuel updates, and provides analytics that help improve your.
Proponents are requested to submit three 3 copies of their expression of interest. Like so many other effective fleet ideas, vpema was stolen from another industry billing software and applied to the fleet. An fmis is also strongly recommended by general services administration gsa, fmr bulletin b15. Approach and methodology the following key elements were considered. It is was used by weber city to acquire a better internal software system for fleet. Proposal for fleet management solution maryjobdtrack. Rfp2014609 unhcr fleet management training 16 may 2014 reference.
Fleet management request for proposal rfp dear proposers. Learn vocabulary, terms, and more with flashcards, games, and other study tools. We have cancelled the request for proposals rfp and suspended further. Upon completion of the evaluation by the selection committee an order may be placed. Large fleet organizations use an rfp to navigate the software procurement process to obtain essential information needed to make an educated decision. Asset management software, implementation, and support. Request for proposal inspection management software july 21, 2014. The successful proponent shall have previously provided fleet management software and services in a similar size and type of. Learn and understand how fuel consumption is impacted by driving habits, time of day spent driving, and the vehicle make and model. State lobbying services rfp kelso 2014, 2014, kelso.
Once the proposal was sent over, the fleet manager and supplier with the possible addition of someone in. Learn about current bid and contract opportunities available to consultants, service providers, contractors, vendors, or suppliers. The provision of appropriate maintenance and repair services for unhcr vehicles is a key component of this strategy. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can demonstrate that they possess the organizational, functional and technical capabilities to provide an enterprise asset management eam solution that meets the citys needs and is tightly integrated with esri. Whether your fleet is required to issue a request for proposal rfp or follow another formal bidding process or even if youre in the early stages of considering establishing a fuel. Pm maintenance reminders, work orders, inventory tracking, and more. In addition, you need to know if you are going to need the system to integrate with other backoffice software programs that you are already using. In software advice s 20 property management software buyerview, a combined 57 percent of buyers said they used spreadsheets or manual methods. Request telephone system reports in a presentation. This will be a name brand or equal solicitation for the va san diego healthcare system vasdhs for the trimble geomanager fleet management express software that at a minimum meets the following. This request for proposals the rfp is an invitation by the province prince edward island the province. Services will not continue to pursue acquiring a telematics system at this time. Request for proposal vehicle fleet management services the office of court construction and management, a division of the.
Writing an rfp to meet your fleets needs leasing automotive. Philadelphia gas works request for proposals fleet management software solution page 6 of 61 2 project definition and requirements 2. Fleet maintenance software that helps you avoid costly, unexpected fleet vehicle and equipment breakdowns. Requests for proposals consolidated fleet management. Request for proposal the city of fargo is requesting proposals for inspection management software.
The remainder of the fleet consist of various small categories. Rfp municipal fleet management consulting services. Design and implementation of a fleet management system. Proposer must possess a minimum of ten 10 years of experience in performing fleet management and maintenance with fleets of comparable size and mix. Requests for proposals consolidated fleet management study august 4, 2016. For more information, email fleet operations manager george carter. Much like maintenance management, accident management programs are similar in their overall application. Request for proposal for new fleet vehicles acquisition, fleet financing, and fleet maintenance release date. Once the proposal was sent over, the fleet manager and supplier with the possible addition of someone in senior management discussed the proposal in. Proposals will not be publicly read at the opening. P914 work order management system for public works rfp. Municipal financial management software rfp arlington 2017, 2017, arlington. Sealed proposals will be received by the city of fargo auditors office at 200 3rd street north, fargo, nd 58102, for the purpose of evaluating costs and operating parameters on new inspection management software.
Geotabs fleet management software, mygeotab, simplifies insights and transforms it into useful information for businesses. State agencies or institutions of higher education may access txfs. In 2014, the municipalities undertook a shared services analysis supported by the chicago. Best fleet management software free demo of top systems. Requests for proposals rfps are useful tools for obtaining and analyzing supplier programs and the. Request for proposal inspection management software july. Whether you have 10 or 10,000 assets, fleetio provides the web and mobilebased software you need to manage your fleet remotely. Gps trackit, an awardwinning fleet management software comes with video telematics, fleet management, accident management, temperature, and asset monitoring features to simplify the tasks. It is was used by weber city to acquire a better internal software system for fleet management. Request for proposal for fleet maintenance and tracking. Classification and compensation study rfp bainbridge island 2014, 2014. Put your mouse pointer on the bid number, right click and. Rfp municipal fleet management consulting services 1 request for proposals.
This includes travel management companies, airline. Since 2014, enterprise services and state agency partners worked diligently to build a. Purpose the purpose of this request for proposals is to conduct a study of current fleet operations, future fleet needs, and to determine a model and barriers to a shared fleet management arrangement. Chevin fleet solutions was named fleet management software providers of the year in the us business news 2018 technology elite awards. The services will include vehicle leasing, fleet vehicle management, insuranceaccident management services, and fuel management services. Purchasing a fleet management system is a complex process with lots of moving parts. Fleet management strategy page 5 assessment and measurement of the fleet function. Facilitate replacement and procurement processes with the needed data to make informed decisions regarding the condition of assets and equipment. Bonsall manages all aspects of supplier engagement from rfp to execution. Design and implementation of a fleet management system using. This rfp master function is useful during both the fleet management software selection and the system implementation phases of large projects because it enables effective earned value management through detailed crossreferencing of usable software functionality and vendor invoicing. In 2014, a few agencies within the scott county association for leadership and efficiency scale a group of public agencies seeking. When you are ready to implement an effective fleet management program, it is important that you understand there is no onesizefitsall. Vpema stands for vision, plan, execution, measurement, and adjustment.
Software should provide information to dispatchers on which units are closest to an. Gfm delivers fleet management support to unhcr field operations including the provision. Fleet system software evaluation and selection rfp. Enterprise asset management softwarecity of kirkland request for proposal november 19, 2014 5 chapter i. From the table it is clear that the bulk of the adm fleet consists of 1 ton ldv 1 94 vehicles, followed by sedans 3 0 and trucks 3 0. Jul 24, 2014 bonsall manages all aspects of supplier engagement from rfp to execution.
Four finalists for 2014 fleet executive of the year. Software should provide for engine diagnostics reporting. This request for proposal is divided into vehicle manufacturers, service items and subitems to allow the award of more than one contract, if it is deemed to be in the citys best interest. Texas fleet management system txfs the texas comptroller of public accounts awarded a contract to agile assets, inc. Rfp municipal fleet management consulting services request. Adm fleet related financial and operational source information. Sealed proposals will be received by the city of fargo auditors office at 200 3rd street north, fargo. We write your esteemed organization for the purchase of our fleet management solution for the monitoring and control of your operational vehicles using our webbased tracking system. These awards recognise the industry leaders in systems and. Your rfp is a tool for finding the best software for your situation. Rfp fleet management software benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance assets.
Telematics pilot project department of enterprise services. This includes travel management companies, airline, hotel, car rental and ground transportation, software solutions, leasing and fleet management providers, auto manufacturers, and other related suppliers. Proposals must be received by the purchasing office at the location specified. This readytouse rfp master template queries vendors about more than 1,700 stateoftheart criteria essential to the successful evaluation, selection, and implementation of an integrated fleet management software. Reducing costs by sharing fleet management software. Whether you have 10 or 10,000 assets, fleetio provides the web and mobile. Enterprise content management system rfp grant county 2012, 2012, grant county. Structured interviews were conducted with the key role players and a formalised view of the.
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